Privacy Policy
Privacy Policy
Last updated: 02/02/25
AMC Fire Safety (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This policy explains what information we collect, how we use it, and your rights under UK GDPR and the Data Protection Act 2018.
1. Who We Are
AMC Fire Safety
Data Controller: Alistair Clowes
Email:alistair@amcfiresafety.co.uk
Website: www.amcfiresafety.co.uk
2. What Personal Data We Collect
We may collect the following information when you contact us or use our services:
Name and contact details (email, phone number, address)
Premises information for fire risk assessments and consultancy
Information you provide in enquiry forms or emails
Invoice and payment details
Training attendee names for certification
We do not collect or store unnecessary personal data.
3. How We Collect Your Data
When you fill out a contact form on our website
When you email or call us
When you book a fire risk assessment, training or consultation
When we issue certificates or reports
Through cookies (see our Cookie Policy)
4. How We Use Your Data
We use your information to:
Provide quotes and respond to enquiries
Deliver fire risk assessments, consultancy and training
Produce reports, certificates and documentation
Manage invoices and payments
Contact you about your booking or follow-up support
Maintain our internal records
We do not sell your data or use it for unrelated marketing.
5. Legal Basis for Processing
We process your data under the following lawful bases:
Contract: to provide the services you request
Legitimate interest: to respond to enquiries and manage our business
Legal obligation: for record-keeping and compliance
6. How We Store and Protect Your Data
Your data is stored securely on password-protected systems and devices.
We take reasonable steps to ensure your information is protected from loss, misuse or unauthorised access.
We retain your data only for as long as necessary to fulfil the purpose it was collected for, usually:
FRA and service records: up to 6 years
Contact enquiries: up to 12 months
Training certificates: 3–5 years
After this period, information is securely deleted.
7. Sharing Your Data
We only share your data where necessary, such as:
Email and cloud service providers
Accounting or invoicing tools
Certification printing (training only)
We do not share your data with third parties for advertising or sales purposes.
8. Your Rights
Under UK GDPR, you have the right to:
Access the personal data we hold about you
Request correction of inaccurate data
Request deletion where appropriate
Object to certain processing
Request transfer of your data to another provider
Withdraw consent where consent is used (not often used by AMC Fire Safety)
To exercise your rights, email alistair@amcfiresafety.co.uk
9. Cookies
Our website uses basic cookies for functionality and may use analytics cookies.
For full details, please read our Cookie Policy.
10. Contact Us
For any questions about this Privacy Policy or data protection, contact:
AMC Fire Safety
Email: alistair@amcfiresafety.co.uk